From the current workflow
to an interactive solution.
We document how work is done today, design the target workflow and turn it into a digital interface, with automation where it fits. The deliverables are documents and a prototype that you can review and build on.
A process map and an interactive prototype for your workflow.
More details
We document how work is done today, design the target workflow and turn it into a digital interface, with automation where it fits. The deliverables are documents and a prototype that you can review and build on.
Context The demos use fictional data and are not client systems. No savings or productivity gains are promised; these can only be assessed in actual use.
- Photo via messenger
- Note on paper
- Call to the office
- Outdated spreadsheet
- Recordone entry
- Reviewclear responsibility
- Decidevisible status
- Reportfrom the same data
- Pending
- Under review
- Completed
Example outputs: Open interactive demos Outputs at a glance
- Recordone entry
- Reviewclear responsibility
- Decidevisible status
- Reportfrom the same data
Scattered observations
become a workflow.
Illustrative, fictional example: fragmented information channels on the left, one workflow with visible status on the right.
- Photo via messenger
- Note on paper
- Call to the office
- Outdated spreadsheet
Four channels, no shared status. Follow-up questions are needed to find out what has been completed.
- Recordone entry
- Reviewclear responsibility
- Decidevisible status
- Reportfrom the same data
One workflow with status indicators: pending, under review, completed.
What each
stage produces.
Each stage ends with a tangible deliverable. Scope and depth depend on your task; not every project needs every stage.
- 01
Initial assessment
We observe and describe the current workflow: who does what, using which tools, in what order, and where are the gaps between notes, photos, calls and spreadsheets?
DeliverableCurrent process map - 02
Target workflow and requirements
Together, we define how the future workflow should operate, who needs which information and what is deliberately outside the solution's scope.
DeliverableTarget process map and requirements list - 03
Digital interface
The target workflow and requirements become a clear interface with traceable states, initially as an interactive prototype.
DeliverableInteractive prototype - 04
Suitable automation
We review which steps can usefully be automated: recurring, rule-based steps with clear inputs. Decisions and exceptions remain with people.
DeliverableProposal distinguishing automated and manual steps - 05
Review and handover
Functionality and clarity are reviewed with the people involved. We then hand over the result, documentation and open points.
DeliverableReview record and handover documentation
Three demos,
three perspectives.
The three concept demos illustrate what stages two to four can look like. All data in them is fictional.
Fieldwork & Reporting
Shows initial assessment and status tracking: record reports, organise information and view the decision.
Open the example workflowTeam & Time
Shows discrepancies and approvals in the target workflow: record time, review a discrepancy and view approval status.
Open the example workflowKnowledge & Decisions
Shows how sources, context and decisions stay connected.
Open the example workflowWhat you
take away.
- Current and target process maps that everyone involved can read together.
- A requirements list defining what is outside the solution's scope.
- An interactive prototype to try before effort is invested in implementation.
- An automation proposal clearly distinguishing automated and manual steps.
- A review record and handover documentation with open points.
We only make statements about time or cost effects once they can be measured in actual use. Data protection, operation and responsibilities are clarified separately before live use.
Describe how
it works today.
Two or three sentences are enough: who uses it, what is difficult, and what should become easier? We will get back to you with a proposed starting point.